Bluegrove Coffee Roasters, Inc. · S corporation · accrual basis
Financial Diagnostic — Year Ended December 31, 2025
Built directly from the findings — every item traces back to specific evidence. Work the buckets in order: trust first, cleanup second, strategy third.
Next 30 days
Restore trust in the books
Support or reverse manual entry MJ-147
Obtain the deposit slip, invoice, or contract behind the December 28 entry. No support — reverse it before closing the year.
Bookkeeper + Owner
Recover the duplicate repair payment
Confirm with the bank whether both Peak Roast checks cleared; void or request a refund, then post the reversing entry.
Bookkeeper
Reclassify the August card payment
Post the proposed entry moving $4,850 from Miscellaneous Expense to the card liability; the card account will then reconcile.
Bookkeeper
Identify the $3,275 suspense item
Pull the September bank image, identify the payee, and clear Suspense to the correct account.
Bookkeeper
Complete memos on unexplained payments
Add payee and purpose to every material transaction missing them.
Bookkeeper
Record the November bank fee
Post the $45 service charge and add statement fees to the monthly close checklist.
Bookkeeper
Days 31–60
Clean up and tighten process
Resolve the possible duplicate utility payment
Pull both September bill images; request a vendor credit if duplicated.
Bookkeeper
Confirm the December Brightline coding
If the retainer is campaign work, move it from Software back to Marketing.
Bookkeeper
Document the July travel purpose
Attach business-purpose support for the Palm Grove charge or reclassify to distributions.
Owner
Rebuild the prepaid insurance schedule
Match amortization to actual policy periods and correct the negative balance.
Bookkeeper
True up customer prepay balances
Confirm December deposits received, then post the correcting entry so Customer Deposits reconciles to per-customer detail.
Bookkeeper
Clear the stale June deposit
Trace the $1,850 to the June bank statement; record or investigate.
Bookkeeper
Re-reconcile the card after the reclass
After posting the August correction, verify the card balance returns to its normal monthly level.
Bookkeeper
Chase or resolve the Harbor Lane receivable
Collection outreach on the $2,750 invoice; if uncollectible, review write-off timing with the tax preparer.
Owner
Tie sales tax to filed returns
Reconcile the negative $1,120 balance against TN filings and fix the POS accrual mapping.
Bookkeeper
Decide capitalization of the cafe buildout
Review the $6,200 BuildRight invoice with the tax preparer: capitalize as leasehold improvement or document a safe-harbor election.
Owner + Tax preparer
Days 61–90
Operate like a CFO runs the place
Resolve owner compensation for 2025
Review the compensation-vs-distribution mix with your tax preparer and document the reasonable-compensation analysis before filing.
Owner + Tax preparer
Set a 2026 owner pay policy
Decide salary level and distribution cadence for 2026 so the question never comes up again.
Owner + Tax preparer
Put a target on the new marketing spend
Define the wholesale-lead or online-order target that justifies the retainer; review after 90 days.
Owner
Adopt a monthly close rhythm
Upload bank and card statements monthly so every period gets reconciliation coverage going forward.
Bookkeeper
Write the prepay-program policy
Document per-customer deposit tracking and when balances convert to revenue.
Owner
Plan for wholesale growth
Q4 wholesale accelerated 20%. Check roasting capacity, green-coffee contracts, and AR terms before pushing further.
Owner
Reduce single-supplier exposure
Qualify a second green-coffee source for 25–30% of volume or negotiate contract protections with Altura.
Owner